Algonquin College

College Services and Information 






Financial Aid for Part-time Students








Academic Policies and Procedures


Admission Requirements

  Transfer of Academic Credit (Exemptions)

Audit a Course


Cancelled Courses






Obtain Grades


Late Registration


PLAR - Prior Learning Assessment and Recognition


Student Responsibilities





Transfer to Alternate Course Section



Fee Policies and Procedures



Information Technology Fee


International Students


Material Fees




Service Fee




Student Centre Building Fee


Tax Receipts (T2202A)


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It may be possible for part-time students to receive financial aid through OSAP for courses that are related to a full-time program, please visit the Registrar's Office for a full list. For information regarding eligibility requirements, the application form and loan repayment policy, contact OSAP; or contact our Financial Aid Office as follows:

Telephone: 613-727-0002
Toll-free: 1-800-565-4723
Welcome Station: Room C150

IMPORTANT: The Financial Assistance Part-time Study Application form and supporting documentation must be submitted and approved prior to course registration.


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Parking is free in lots 8, 9, and 12 on weekends and after 5:00 p.m. on weekdays. Parking permits or fee payment for weekday parking prior to 5:00 p.m. in all areas will be required.

Please note:parking meters, pay and display lots, reserved spaces, fire routes, loading zones, handicap spaces, and visitor lot restrictions remain in effect at all times.

For further information regarding parking inquiries please contact the Parking Services office at 613-727-4723 ext. 7187, or email



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You must be 19 years of age or older to register in any course. Students 18 years of age or less must possess an Ontario Secondary School Diploma or equivalent to register. Students under 19 years of age and without an OSSD will be considered on a case-by-case basis.


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Students may be eligible for a Transfer of Academic Credit (Exemption) for individual courses based on learning attained at another educational institution or at Algonquin College. We will award an exemption for courses if the learning achievements are equivalent to the course in the current program of study.

To request an exemption, you must complete the appropriate form and submit it to the Registrar's Office, along with supporting documentation (transcripts and course outlines). Once received, requests are forwarded to the appropriate academic department for final assessment. To check the status of your exemption request, log into ACSIS. If granted, the course status will appear as ‘EX’ on your transcript. If denied, you will be notified by email. Processing time is approximately two to four weeks so allow sufficient time to process your request before classes begin. If your request is approved prior to the second scheduled class and you have registered for this course, a full refund for your tuition fee will be issued.

A $10 fee applies for each external exemption request submitted and payment must be provided with the application. There is no fee for internal exemptions.


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In certain cases, you may audit a credit course. Audit status must be declared in writing at the time of registration. Your request will be forwarded to the academic department for approval. Normal course fees still apply. You will not be required to complete class assignments, tests or formal evaluations. The grade of an audit course is not calculated in the grade point average but the course will appear on your transcript. Credit status cannot be changed to audit status after the second scheduled class. Request to audit a credit course.

Course auditing is not available for online courses.


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The College reserves the right to cancel or alter courses as deemed necessary. If this occurs, you can register in another course or a different course/section (if available) or receive a full refund. Course refunds for all payment types are issued by cheque.

If a course is cancelled, we will contact you at the telephone numbers provided on your registration. It is your responsibility to ensure we have your current personal information on file. You can update your personal information (address, telephone number and email address) by logging onto ACSIS.


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If you are studying part-time or if you are studying full-time but have taken a part-time course in your last semester, you need to apply to graduate.

Many of our courses can lead to a College Approved Certificate or an Ontario College credential. Others may lead to certification or accreditation by external professional or licensing bodies. Requirements are clearly outlined in program information monographs.

To receive a College Approved Certificate or an Ontario College credential from Algonquin, at least 25 per cent of the course hours in your program of study must be completed through the College. Upon completion of the final course in the program, part-time students must complete the Certificate/Diploma Application form and return the form by mail, by fax, in person or through the Academic Planner available on ACSIS to:

Algonquin College
Registrar's Office
Room C150
1385 Woodroffe Avenue
Ottawa, ON K2G 1V8
Fax: 613-727-7767

Provide your name (as you wish to have it appear on your Certificate/Diploma), student ID number, home address and telephone number. A $40 fee applies and payment must be sent with the request. Payment can be made by cheque, money order. Credit card (VISA, MasterCard or American Express). If paying by credit card, provide the credit card number, name of the cardholder and the expiry date.  Cheques, money orders and certified cheques must be made payable to Algonquin College and must bear the current date. Post-dated cheques will not be accepted.

Only part-time students must submit a request for certification. Requests for certification are to be submitted prior to September 28, 2016 in order for potential graduates to be invited to the Fall 2016 Convocation ceremonies. Requests from potential graduates received after this date will be invited to attend the Spring 2017 convocation.

CCOL Academic Planner

The Academic Planner provides registered part-time students in the Centre for Continuing and Online Learning (CCOL) the ability to declare into a program of study. The Academic Planner outlines successfully completed courses to date, as well as courses that need to be completed in order to meet graduation requirements. It is therefore, essential that all part-time students in CCOL declare to their program of study, allowing administrators to plan course offerings. The tool is available on ACSIS, located under 'Continuing Education' on the left-hand toolbar.

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Part-time On Campus Courses

Grades are available in ACSIS five business days following the end of each course. To view and print your grades, select "View Grades" and the appropriate term in the toolbar in ACSIS.

Online Courses

Grades are available three weeks following the exam date.
Term Grade Reports will be mailed to students taking print-based Online Learning courses only.
If you require a Term Grade Report, contact the Registrar's Office.


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Late registration into a course will normally be allowed up to the end of the second scheduled class. However, late registration may not be permitted for select courses.


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Get the credit you deserve for your life and work experience. You have gained valuable knowledge and skill in the workplace and in your personal life. Prior Learning Assessment and Recognition can help you gain course credits in your program of study.

Your learning is assessed on a course-by-course basis and may involve writing a challenge exam, demonstrating a skill and/or submitting a portfolio with samples of your work. To request an assessment:

1. Identify which program of study interests you.
2. Pick out the courses that you believe you could challenge.
3. Request copies of detailed course outlines.
4. Submit the form for evaluation.

For additional information, contact the PLAR office 613-727-4723 ext. 7027 Toll-free: 1-800-565-4723 ext. 7027


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Student Responsibilities:

  • Know your student ID number.
  • Provide your student ID number each time you communicate with the College.
  • Ensure prerequisites are met.
  • Ensure you have registered in the correct course(s).
  • Understand the Refund policy. 
  • Understand the Withdrawal and Transfer policies.
  • Understand the "Academic Penalty Withdrawal Date".
  • Understand the requirements to audit a course.
  • Request audit status at time of registration.
  • Verify your transcript. Contact the Registrar's Office immediately if you have any questions regarding the content of your transcript.
  • Request your Certificate/Diploma upon completion of the final course in the program.
  • Access your official timetable by logging into ACSIS.
  • Declare your program using the Academic Planner (available through ACSIS) if you are working toward certification.

* The Academic Penalty Withdrawal Date refers to the last date to withdraw from a course without academic penalty. Failure to do so will result in an "F" (failure) on your academic record (transcript); This is not the refund date.

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Note: Only Part-time on Campus students will have a timetable.

Confirm your timetable prior to the course start date as timetables are subject to change. View your current timetable through your student account on ACSIS. Utilizing ACSIS to view your timetable supports the College's green initiatives.


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Requests to transfer from one course/section to another, in the same term, must be made through the Registrar's Office in writing, by fax, by phone or in person (it cannot be done online). Transfers must satisfy two conditions:

  • The transfer date is prior to the refund date for the course from which you wish to transfer.
  • The transfer date is prior to the second scheduled class for the course which you wish to transfer into. However, restrictions for late registration may apply.
  • Transfers are only possible if the transfer to course is delivered within the same term as the original course registration.


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To withdraw from a course, you must contact the Registrar's Office by email, by fax, by phone or in person (it cannot be done online). A substitute cannot take your place in class without proper registration. Failure to attend or stopping payment does not constitute a withdrawal. The refund policy is found at:

Last Day to Withdraw from a Course Without Academic Penalty

The academic penalty withdrawal date is on your timetable in ACSIS. Withdrawing after that date will result in a “F” (Failure) status on your academic record.


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Part-time On Campus Courses

Students pay $35 per term when registered in courses subject to the IT protocol. Students registered in more than one course pay the IT Fee only once per term.
Eligible students will be provided with a network account, e-mail address, Internet access and two megabytes (2MB) of disk storage space. Students in courses that are not IT applicable can pay $35 per term to obtain access.

Part-time Online Courses

Online Learning students registered on a course-by-course basis pay an IT fee of $50.00 per course. The IT fee includes access to the Online Learning Student ePortal.

Full-time Online Programs:

Online Learning students registered into a full-time online program pay the IT fee as part of the program fee. The ITS fee includes access to the Online Learning Student ePortal.

Note: IT accounts are deleted at the end of each term.


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Part-time On Campus Courses

Students permitted by Citizenship and Immigration Canada to attend classes on a part-time basis may be assessed, in addition to other applicable fees, a premium of $16.46 per course hour, depending on Visa status.
Health insurance is included in the fees for international students registered in full-time programs only. All other international students are strongly advised to obtain health insurance for the duration of their stay in Canada. Students are to self-identify and will be assessed international fees.

Part-time Fees:
Part-time Course Fees $6.06 per hour
International Student Premium* $16.46 per hour
Total, Part-time Fees for International Students $22.52 per hour

*Does not include health insurance. Part-time program registrants are charged a health insurance fee of $220.00 per term.

Part-time students taking two or more courses per term will be charged half of the Student Commons/Auditorium Fee ($11.00), half of the Student Activity/Sports Fee ($105.25), half of the Student Centre Building Fee ($8.75). Part-time students are expected to pay their fees at the time of registration.

Part-time Online Learning Courses

Part-time off-shore International students registering into an online or print-based course may be assessed a premium of $400 per course in addition to other applicable fees. This is distinct from the additional amount charged for postage.

Full-time Online Learning Programs

International students wishing to take Online Learning programs full-time must apply to the program. Applications are processed through the Algonquin College International Education Centre or through An International fee of $2,000 per term will be assessed.


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The cost of materials and/or supplies retained by the students is included in the course fee (where applicable). Full-time and part-time program students who take a course with the Centre for Continuing and Online Learning as part of their course load are responsible for applicable material fees. These fees are not eligible for Income Tax credit.


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Your course fee will include a service fee of $1.25 per course hour to cover the cost of providing additional services to Centre for Continuing and Online Learning students.


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If your course fees are being paid by a sponsoring agency, your employer or a government department, you must present an official letter of authorization from the sponsor to the Registrar's Office at the time of registration.

Company information required
  • Organization name
  • Full mailing address
  • Telephone number
  • email address
  • Contact person
  • Authorization signature
  • Course name, course number, section number or start date
Information regarding student must include:
  • Student’s name
  • Full home address
  • Home and alternate telephone number
  • email address
  • Student’s date of birth
  • Algonquin College student ID number (if available)
  • Attended or applied to Algonquin College previously? If yes, provide previous address and surname if different from name entered above 

The invoice will be sent to the sponsor. Students are responsible for any fees not covered by the sponsor. Email confirmation will be sent once registration has been processed.


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A Student Centre Building Fee of $0.05 per course hour is assessed on all Centre for Continuing and Online Learning courses. Inquiries are to be directed to the Students' Association at 613-727-4723 ext. 7711.


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In early February, official tuition tax receipts (T2202A) are made available in ACSIS for qualifying programs and courses taken during the preceding calendar year. It is not necessary to include a T2202A with your income tax claim; it is only required to validate a claim if you are audited. The T2202A is issued in the student’s name. If a student is sponsored, the college issues a T2202A to the student and the sponsor will issue a T4A for the amount paid on the student’s behalf. The student must claim the sponsored amount as income and can claim the tuition credit or allocate it to a parent/guardian if applicable. For more information please check the Government of Canada Website.